First Things First

  • Who will actually be there on the day? Is there an in-house wedding coordinator?

  • Do you have a one wedding per day policy?

  • Is the venue available for exclusive use?

  • If so, is there a minimum amount of guests that have to book accommodation for exclusivity?

  • How flexible are your packages?

  • Are there any changes planned to the building before the wedding (renovations, painting etc)?

Ceremony

  • Which areas are licensed for ceremonies?

  • Is the ceremony to take place in the same space as the reception?

  • What is the changeover plan for converting from ceremony to reception?

  • Are there any alternative (or outdoor) locations for non-legal ceremonies?

  • Are we allowed to have confetti?

Food & Wine

  • Is a complimentary menu and wine tasting included? How many people can attend?

  • How much wine/champagne/tea & coffee is included per person?

  • Wine choices – what are the wine choices and what are the upgrade costs?

  • Do you charge a corkage fee?

  • Is the champagne toast complimentary?

  • Are there any additional charges for bar staff or waiting staff?

  • What time is the meal served?

  • Do you cater for special dietary requirements? Coeliacs? Vegetarians?

  • Is there an option for dinner the night before or a BBQ the day after?

  • Is there a late night food option, what time is it served?

  • Where is the cocktail hour or drinks reception held?

  • Can we serve signature cocktails?

  • What are the options for guests with food allergies, intolerances, and other dietary requirements?

The Reception: Décor & Styling

  • What crockery/linen/cutlery is provided as part of the package?

  • What type of tables do you have (shape, size, top table)? Are there different options?

  • Is any décor/stationery provided (menus, centrepieces, red carpet, flowers, cake stand)? Are there alternatives available?

  • Can I move things around and decorate to suit my purposes, or do I have to leave everything as is?

  • If you want to set up and decorate the venue the day before the wedding, can we gain access, what time?

  • Can we hang things on the wall or from the ceilings?

  • Do we need to bring in a contractor to hang decor or lights?

The Wedding Party

  • Where does the band set up? Where is the dancefloor/how big is it/does anything have to be moved to create the dancefloor?

  • Does the wedding venue already own a sound system with adequate speakers or will that need to be rented?

  • Will the band be able to set up beforehand or does it have to be during changeover?

  • Will the band have to go through the reception to set up or is there separate access?

  • Do you have microphones in the venue for the speeches?

  • Can I hook an iPod or laptop up to your sound system?

  • Is there a late bar? How late will the bar be open?

  • Is there a charge for a bar extension?

  • What time do guests have to leave the venue?

  • What is the capacity for evening/afters guests?

Accommodation

  • Is the bridal suite included in the price? Are complimentary rooms provided for the parents or any of the wedding party?

  • What accommodation does the venue offer, will there be discounted rates for guests at the wedding?

  • Are there B&Bs and other hotels in the area for guests? Can you provide a list?

  • Are there reliable taxi companies in the area?

  • When is the check out time?

  • Can we block book rooms for guests? If so, how long can they be held for?

Private Venues

  • Can I have a marquee in the grounds? What capacity can be accommodated?

  • Do you have a preferred marquee provider or can we organize our own choice?

  • Are there any preferences for suppliers/is there an in-house caterer?

  • Are kitchen facilities available for use?

  • Do we need to supply a generator or bathroom facilities?

Facilities

  • Can the bridal party get ready at the venue?

  • Is the venue child friendly? What facilities are available for entertaining children?

  • Is there a lift/facilities/access for elderly guests or those with a disability?

  • Is there enough parking for my guests and is it free?

  • Is there a heated outdoor space for smoking or where my guests can mingle?

  • How many toilets are there?

  • Is there somewhere secure to store wedding gifts?

  • Does the venue have public liability insurance?

Financial

  • Is there a payment schedule? What kind of deposits are required?

  • What’s the cancellation policy? What costs are incurred if the numbers on the day differ to the final numbers?

  • Are discounts/packages dependent on certain numbers of guests booking accommodation?

  • Are there special reductions for off-peak (e.g. Monday - Thursday or January to March?)

  • Is there a service fee included?

  • Are there any additional fees or charges we need to be aware of?